ConstitutionThe Cape Town Press Club is a not-for-profit public benefit organisation
The name of the Club shall be “THE CAPE TOWN PRESS CLUB”.
The objectives of the Club shall be to promote the professional, social and other interests of Cape Town’s Press, media and communications industries, and thereby to endeavour to enhance, uphold and defend the fundamental rights of freedom of speech, conscience and association, principles secured in the Constitution of the Republic of South Africa.
The Club shall have all powers necessary for or incidental to the attainment of these objectives which, without detracting from the generality of these powers, shall include the power to open accounts at a bank or any other financial institution.
In the event of the dissolution of the Club should there remain, after payment of liabilities, any properties or assets whatsoever, such property or assets shall be disposed of in a manner decided by a Special General Meeting called for this purpose.
Membership shall be restricted to persons over the age of 18 years.
All applications will be approved according to the committee’s discretion.
Membership shall be divided into the following categories.
5.1 Full Members – must be people committed to pursuing and promoting the interests of the Press, media and communications industries, especially the principle of providing through the Club a non-partisan forum and platform for the exchange of opinions and ideas in the spirit of a free Press and freedom of speech, conscience and association.
5.2 Retired Members – must be Club members who have retired from their professional employment and who have been members for not less than five consecutive years.
5.3 Honorary Members – must be persons whom the Committee deems to have supported the objectives of the Club over a prolonged period. Nominees may be proposed by any member but must be ratified by the Committee.
5.4 Student Members – must be full-time students over the age of 18 at any recognised tertiary institution in the country.
Subscriptions are payable as from the first of January each year. The exact amounts will be determined annually by the Committee.
Subscriptions payable by Student Members shall be as for Full Members.
The committee shall have the power to suspend membership or take such steps as it may deem necessary should a member fail to pay the required subscription on or before the 31st of March.
7. Rights of Membership and Voting Rights
7.1 Applications for membership must be approved by the Committee.
Applications shall be supported by a proposer and a seconder, both of whom are paid-up Full Members in good standing. The Committee reserves the right to accept or reject applications at its discretion. Full Members shall have full voting powers at all meetings of the Club.
7.2 Retired Members shall have full voting rights save as is herein otherwise provided.
7.3 Honorary Members shall be elected by the Committee and shall have no voting powers whatsoever.
7.4 Student Members may apply as for Full Members. However, they shall have no voting rights.
8. Election of Committee
8.1 The affairs of the Club shall be managed by an eight member committee, at least six of whom shall be elected at an Annual General Meeting.
8.2 The Committee reserves the right to co-opt additional individuals from the Club’s membership, especially to ensure media representation in the spirit of Section 2. The committee shall have the power to fill vacancies by appointing any suitable members of the Club, always acting in the spirit of Section 2.
8.3 The representatives shall be elected at the Annual General Meeting by members present by means of a secret ballot.
8.4 All nominations for the Committee shall be in writing and signed by the proposer and seconder and shall reflect that the nominee has agreed to such nomination, proposer and seconder must be in good standing in the books of the Club; and the nominations shall reach the Secretary not less than 24 hours before the Annual General Meeting commences.
9.1 An Annual General Meeting of the Club shall be held once a year, not later than the 15th day of March each year.
9.2 The business of an Annual General Meeting shall include:
9.2.1 Presentation, discussion and acceptance of reports of the Chairman and of the balance sheet for the year ending 31 December.
9.2.2 Any resolutions arising therefrom.
9.2.3 Election of members of the Committee.
9.2.4 Notices of motion, in respect of which written notices specifying the motion shall have been lodged with the Secretary 9 days before the AGM.
9.2.5 Appointment of auditors and confirmation of auditors’ remuneration.
9.2.6 Any other business, provided that no other resolution may be adopted unless three-quarters of the members present vote in favour of the resolution.
9.3 At all General Meetings, 5% of the Club’s total membership present shall form a quorum. At any general meeting at which a quorum is not present within the first 15 minutes of the time appointed, the meeting shall be adjourned for 7 days at the same time and place.
9.4 Seven days notice in writing shall be given in respect of all General Meetings specifying any special business to be transacted and the date, time and place of the meetings. However in respect of an Annual General Meeting, fourteen days written notice shall be required.
9.5 A Special General Meeting of the Club may be convened by the Committee at any time or on written requisition of not less than 10 members in good standing. Such a special General Meeting shall deal only with the business for which it was convened.
10.1 The Club shall be capable of holding property in its own name and shall have perpetual succession.
10.2 The Club shall be a legal entity distinct from its members and may sue or be sued in the name of the Club.
10.3 No amendment to this constitution may be effected unless two-thirds of those members present at a General Meeting vote in favour of the amendment PROVIDED that no amendment shall be competent unless notice of the amendment proposed has been duly given with the notice convening the meeting concerned.
10.4 On any point of order or of interpretation of this constitution the decision of the Chairman of that meeting shall be binding.
10.5 The Chairman of any meeting shall have full powers to regulate the conduct and procedures of that meeting.
10.6 No member of the Club shall be liable for payment of any debts or engagements of the Club beyond the amount of any unpaid subscription due by him.
10.7 The Club’s financial year shall coincide with the calendar year.
10.8 The Club having been approved as a public benefit organistion will act in accordance with terms of Section 30(3) of the Income Tax Act as requested by the South African Revenue Service.